Background Information: How is the surplus/shortfall balance measured?


The surplus/shortfall balance has three different calculations:

  1. How much an employee has to work according to contract.
  2. How much the employeehas actually been working by the timetable.
  3. Remaining Properties.

We will explain them in this article.

1. How much has the employee worked in relation to his contract?

To answer this question, L1NDA looks to the inserted hours in the L1NDA contract. When you insert the amount of contract hours bear in mind to do this per week, not per month.

After the contract hours are submitted, L1NDA will calculate how much time an employee works by dividing the total amount by seven.

quantity contract hours per day = quantity contract hours per week / 7

When someone works 38 hours a week, he works (38 / 7 = ) 5,42 hours per day.

AttentionL L1NDA does not calculates the days for planned shifts per week in this calculation!

From here on it is pretty easy to calculate how much time someone should work over every possible period of days according to contract.
What if? Someone start an 38 hour contract on the 11th of March. On the 4th of April you want to know how much someone should have worked. The period in between is 25 days, so someone should have been working (25 x 5,42 = ) 135,5 hours, according to contract.

2. How much someone actually worked.

Now we look when the employee is actually been scheduled. Contract hours are being composed by (1) all hours in the plus roster, (2) all improductive hours like holidays, special absence or sick leave.  

L1NDA combines the work roster and the unproductive hours, the 'volgens het rooster' as a result.

To calculate the plus min balance.

L1NDA calculates the plus minus hours using the contract hours and roster hours.

Example: John has a 38 hour contract.

Week 1: He has worked 30,75 hours and he has taken 1 sick leave day of 7,6 hours. He made (30,5 + 7,6 = ) 38,35 hours.

Therefore he made 0,35 plus hours.

Week two: This week John has taken 5 holidays, 7,6 hours each. Combined 38 hours.

Therefore John made nor plus nor minus hours.

3. Remaining properties.

With calculating balances we take two more issues in consideration:

Corrections that are inserted manually. It is possible to increase or lower balance by date. Visit the article Manage Corrections for more information.

L1NDA also checks when to start calculating the plus and minus hours. You can set this dat at the system preferences per subsidiary. Read more about this in the Plus and minus module.

For more information watch the instruction video.
Click here to go back to the Plus Minus articles.

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